NOW HIRING – updated 8/30/18

Office Manager and Bookkeeper

General Job Description:Under the direction of Interfaith Social Services’ Executive Director the Office Manager/Bookkeeper is responsible for general bookkeeping – including medical billing, facilities management and human resources oversight.

Finance Responsibilities:

  • Ensure that accounts payable are processed in a timely manner
  • Ensure that accounts receivable are dutifully tracked, followed up on and paid
  • Balance and reconcile all accounts, make daily entries and regular deposits
  • Ensure that staff and volunteers are trained on cash handling procedures
  • Provide monthly financial reports to the Executive Director
  • Coordinate with the Finance Committee and Treasurer regarding investments and other financial decisions
  • Work with the organization’s accountant to oversee an annual audit of the organization’s finances
  • Reconcile the Business office’s figures with the Development office
  • Liaison with healthcare providers, manage billing for mental health counseling center
  • Oversee the organization’s payroll and employee benefits

Operations Responsibilities:

  • Ensure that all of the building’s systems and equipment are maintained and working properly
  • Point person for facility, systems and equipment emergencies
  • Order all office supplies
  • Supervise the execution of all contracts and track which are nearing renewal
  • Oversee the bidding process for all office projects, equipment purchases and maintenance
  • Supervise legal compliance with general labor law


  • Bachelor’s degree in accounting, business administration, or equivalent business experience
  • Experience with bookkeeping and knowledge of generally accepted accounting principles
  • Preferred but not required: working knowledge of the Sage accounting software package
  • Experience using technology to increase efficiencies

Job Type: Part-time employee, 30 hours per week, some evening and weekend hours are required a few times a year.

Location: Quincy, MA

Benefits include: 13 paid holidays, paid vacation, sick time and employer contribution to a 401k retirement plan

Application: Interested applicants may send a resume and cover letter to Please include the job title which you are applying for in the subject field of the email.

Contact Interfaith

105 Adams Street
Quincy, MA 02169

Phone: 617-773-6203