NOW HIRING – updated 8/30/18

Office Manager and Bookkeeper

General Job Description:Under the direction of Interfaith Social Services’ Executive Director the Office Manager/Bookkeeper is responsible for general bookkeeping – including medical billing, facilities management and human resources oversight.

Finance Responsibilities:

  • Ensure that accounts payable are processed in a timely manner
  • Ensure that accounts receivable are dutifully tracked, followed up on and paid
  • Balance and reconcile all accounts, make daily entries and regular deposits
  • Ensure that staff and volunteers are trained on cash handling procedures
  • Provide monthly financial reports to the Executive Director
  • Coordinate with the Finance Committee and Treasurer regarding investments and other financial decisions
  • Work with the organization’s accountant to oversee an annual audit of the organization’s finances
  • Reconcile the Business office’s figures with the Development office
  • Liaison with healthcare providers, manage billing for mental health counseling center
  • Oversee the organization’s payroll and employee benefits

Operations Responsibilities:

  • Ensure that all of the building’s systems and equipment are maintained and working properly
  • Point person for facility, systems and equipment emergencies
  • Order all office supplies
  • Supervise the execution of all contracts and track which are nearing renewal
  • Oversee the bidding process for all office projects, equipment purchases and maintenance
  • Supervise legal compliance with general labor law

 Qualifications:

  • Bachelor’s degree in accounting, business administration, or equivalent business experience
  • Experience with bookkeeping and knowledge of generally accepted accounting principles
  • Preferred but not required: working knowledge of the Sage accounting software package
  • Experience using technology to increase efficiencies

Job Type: Part-time employee, 30 hours per week, some evening and weekend hours are required a few times a year.

Location: Quincy, MA

Benefits include: 13 paid holidays, paid vacation, sick time and employer contribution to a 401k retirement plan

Application: Interested applicants may send a resume and cover letter to rdoane@interfaithsocialservices.org. Please include the job title which you are applying for in the subject field of the email.

Contact Interfaith

105 Adams Street
Quincy, MA 02169

Phone: 617-773-6203
info@interfaithsocialservices.org